Notification on convocation of VALMIERAS STIKLA ŠĶIEDRA, AS annual general meeting of shareholders

5. July, 2024

The Management Board of joint stock company VALMIERAS STIKLA ŠĶIEDRA, registration number: 40003031676, legal address: 13 Cempu iela, Valmiera, LV-4201, Latvia (hereafter – the Company) calls up and announces that Annual General Meeting of Shareholders of the Company will take place on July 26, 2024 at 11.00 am at the premises of the Company at 13 Cempu iela, Valmiera, LV-4201, Latvia and using electronic means of communication.

Agenda:

  1. Reports of the Management Board, the Supervisory Council and the statement of the Sworn auditor, approval of the Annual Report for year 2023.
  2. Distribution of profit.
  3. Election of the auditor and determination of the remuneration for the auditor.
  4. Election of the Supervisory Council and determination of the remuneration for the Supervisory Council.

The record date for participation at the Annual General Meeting of Shareholders of the Company is July 18, 2024. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have rights to participate at the Annual General Meeting of Shareholders of the Company to be held on July 26, 2024.

Voting prior the shareholders meeting

We encourage all shareholders to attend the meeting in a written remote mode, by filling in a voting form which is available by e-mail upon request (by sending the request from July 5, 2024 to the e-mail: Ilze.Saviele@valmiera-glass.com).

We kindly ask completed voting form to be sent to:

  • electronically signed with a qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
  • in paper form signed to the postal address of the Company: 13 Cempu iela, Valmiera, LV-4201, Latvia. In this case, the voting form should be notarized, and the shareholder’s/proxy’s contact information (telephone number and email addresses) attached to let the Company's Management Board to identify the shareholder.

Shareholders have right to participate in the meeting (including filling and submitting the voting form) in person or by mediation of their legal representatives or authorized persons. The authorized person should attach to the voting form the power of attorney or present it in the presence, legal representatives of foreign legal persons should attach to the voting form the document proofing representation rights or present it in the presence. Issued power of attorneys should be notarized or electronically signed with a qualified electronic signature.

Shareholders who voted before the meeting will be considered present at the meeting. A shareholder who has voted before the shareholders' meeting may ask the Company to confirm receipt of the vote. The Company shall send a confirmation to the shareholder immediately upon receipt of the shareholder's vote. 

All duly completed voting forms received by the Company till July 25, 2024, will be taken into account.

Shareholders meeting

The shareholders’ meeting in presence will be held simultaneously ensuring online participation using Microsoft Teams. 

In order to register for participation in the shareholders’ meeting (incl. for on-site participation), a shareholder shall submit an application which is available by e-mail upon request (by sending the request from July 5, 2024 to the e-mail: Ilze.Saviele@valmiera-glass.com) and attach to it copy of his/her/proxy passport or personal identification card.

We kindly ask the completed application with attached copy of passport or personal identification card to be sent to:

  • electronically signed with the qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
  • in paper form signed to the postal address of the company: 13 Cempu iela, Valmiera, LV-4201, Latvia. 

Shareholders shall be registered for participation in the meeting if they duly apply for participation by July 23, 2024, 12.00. Shareholders will receive access information to the online meeting via e-mail indicated in the application form. Before the meeting the Management Board of the Company will carry out identification of the shareholder based on submitted copy of passport or personal identification card comparing it with original of the document shown by the shareholder or the representative. Voting during the meeting will be possible by electronic means of communication using Microsoft Teams online solution. 

The shareholders representing at least one-twentieth of the company's share capital have the right to request the Management Board to include additional points on the agenda of the meeting no later than by July 11, 2024 (including). Shareholders representing at least one-twentieth of the company's share capital have the right to submit draft decisions on the issues included in the agenda of the meeting no later than July 19, 2024 (including). If a shareholder submits a written request to the Management Board no later than July 19, 2024 (including), the Management Board will provide all the requested information on the issues included in the agenda no later than on July 23, 2024. All the above mentioned correspondence should be sent to the e-mail address: Ilze.Saviele@valmiera-glass.com signed with a safe electronic signature or by post to the legal address of the Company at 13 Cempu iela, Valmiera, LV-4201, Latvia.

The reports of the Management Board, the Supervisory Council and the statement of the Sworn auditor, the Annual Report for year 2023, draft decisions and voting forms have been published together with this notice at the Company’s website.

 

The Management Board of the Joint Stock Company VALMIERAS STIKLA ŠĶIEDRA

 

In the annex:
// Draft resolutions of Annual General Meeting of Shareholders to be held on July 26, 2024
// Council's report to the general meeting of shareholders
// The separate and consolidated financial report for the year 2023 [in English]
// Independent auditor’s report [in English]