The Management Board of joint stock company VALMIERAS STIKLA ŠĶIEDRA, registration number: 40003031676, legal address: 13 Cempu iela, Valmiera, LV-4201, Latvia (hereafter – the Company) calls up and announces that Extraordinary General Meeting of Shareholders of the Company will take place on February 25, 2022 at 11.00 am at the premises of the Company at 13 Cempu iela, Valmiera, LV-4201, Latvia and using electronic means of communication.
Agenda:
- Reduction of share capital.
- Amendments to the Articles of Association.
The record date for participation at the Extraordinary General Meeting of Shareholders of the Company is February 17, 2022. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have rights to participate at the Extraordinary General Meeting of Shareholders of the Company to be held on February 25, 2022.
Voting prior the shareholders meeting
Considering the Covid-19 pandemic with the aim to preserve health of shareholders, the Company’s employees as well as public in general, we encourage all shareholders to attend the meeting in a written remote mode, by filling in a voting form which is available by e-mail upon request (by sending the request from February 11, 2022 to the e-mail: Ilze.Saviele@valmiera-glass.com).
We kindly ask completed voting form to be sent to:
- electronically signed with a qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
- in paper form signed to the postal address of the Company: 13 Cempu iela, Valmiera, LV-4201, Latvia. In this case, the voting form should be notarized and the shareholder’s/proxy’s contact information (telephone number and email addresses) attached in order to let the Company's Management Board to identify the shareholder.
Shareholders have right to participate in the meeting (including filling and submitting the voting form) in person or by mediation of their legal representatives or authorized persons. The authorized person should attach to the voting form the power of attorney or present it in the presence, legal representatives of foreign legal persons should attach to the voting form the document proofing representation rights or present it in the presence. Issued power of attorneys should be notarized or electronically signed with a qualified electronic signature.
A shareholder who has voted prior to the shareholders meeting may request the Company to confirm receipt of the voting form. The Company shall send the shareholder confirmation without delay after receiving the shareholder's voting form.
All duly completed voting forms received by the Company till February 24, 2022 will be taken into account.
Shareholders meeting
The shareholders meeting in presence will be held considering restrictions set out by the government of Republic of Latvia due to the Covid-19 pandemic and by electronic means of communication using Microsoft Teams online solution.
In order to register for participation in the shareholders’ meeting, a shareholder shall submit an application which is available by e-mail upon request (by sending the request from February 11, 2022 to the e-mail: Ilze.Saviele@valmiera-glass.com) and attach to it copy of his/her/proxy passport or personal identification card.
We kindly ask the completed application with attached copy of passport or personal identification card to be sent to:
- electronically signed with the qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
- in paper form signed to the postal address of the company: 13 Cempu iela, Valmiera, LV-4201, Latvia.
Shareholders shall be registered for the participation in the meeting if they duly apply for participation until February 24, 2022 12.00. Shareholders will receive access information to the online meeting via e-mail indicated in the application form. Before the meeting the Management Board of the Company will carry out identification of the shareholder based on submitted copy of passport or personal identification card comparing it with original of the document shown by the shareholder or the representative. Voting during the meeting will be possible by electronic means of communication using Microsoft Teams online solution.
Shareholders of the Company can get acquainted with draft decisions as well as receive additional information and give their suggestions and ask questions on the Agenda starting from February 11, 2022 (with the draft of Amendments to the Articles of Association from January 25) till February 24, 2022 on working days in an electronic way only by sending request to the e-mail: Ilze.Saviele@valmiera-glass.com.
The Management Board of the Joint Stock Company VALMIERAS STIKLA ŠĶIEDRA
Agenda: Draft resolution of By-Laws, new redaction [in LV and EN languages]