The Management Board of joint stock company VALMIERAS STIKLA ŠĶIEDRA, registration number: 40003031676, legal address: 13 Cempu iela, Valmiera, LV-4201, Latvia (hereafter – the Company) calls up and announces that Annual General Meeting of Shareholders of the Company will take place on June 27, 2023 at 11.00 am at the premises of the Company at 13 Cempu iela, Valmiera, LV-4201, Latvia and using electronic means of communication.
Agenda:
- Reports of the Management Board, the Supervisory Council and the statement of the Sworn auditor, approval of the Annual Report for year 2022.
- Distribution of profit.
- Election of the auditor and determination of the remuneration for the auditor.
- Conversion of shares and amendments to the By - laws.
- On the selection of the central securities depository where the shares will be registered.
The record date for participation at the Annual General Meeting of Shareholders of the Company is June 16, 2023. Only those persons who are shareholders on the record date with the amount of the shares they own on the record date have rights to participate at the Annual General Meeting of Shareholders of the Company to be held on June 27, 2023.
Voting prior the shareholders meeting
We encourage all shareholders to attend the meeting in a written remote mode, by filling in a voting form which is available by e-mail upon request (by sending the request from June 13, 2023 to the e-mail: Ilze.Saviele@valmiera-glass.com).
We kindly ask completed voting form to be sent to:
- electronically signed with a qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
- in paper form signed to the postal address of the Company: 13 Cempu iela, Valmiera, LV-4201, Latvia. In this case, the voting form should be notarized and the shareholder’s/proxy’s contact information (telephone number and email addresses) attached in order to let the Company's Management Board to identify the shareholder.
Shareholders have right to participate in the meeting (including filling and submitting the voting form) in person or by mediation of their legal representatives or authorized persons. The authorized person should attach to the voting form the power of attorney or present it in the presence, legal representatives of foreign legal persons should attach to the voting form the document proofing representation rights or present it in the presence. Issued power of attorneys should be notarized or electronically signed with a qualified electronic signature.
A shareholder who has voted prior to the shareholders meeting may request the Company to confirm receipt of the voting form. The Company shall send the shareholder confirmation without delay after receiving the shareholder's voting form.
All duly completed voting forms received by the Company till June 26, 2023 will be taken into account.
Shareholders meeting
The shareholders meeting in presence will be held simultaneously ensuring online participation using Microsoft Teams.
In order to register for participation in the shareholders’ meeting (incl. for on-site participation), a shareholder shall submit an application which is available by e-mail upon request (by sending the request from June 13, 2023 to the e-mail: Ilze.Saviele@valmiera-glass.com) and attach to it copy of his/her/proxy passport or personal identification card.
We kindly ask the completed application with attached copy of passport or personal identification card to be sent to:
- electronically signed with the qualified electronic signature to the Company's e-mail address Ilze.Saviele@valmiera-glass.com; or
- in paper form signed to the postal address of the company: 13 Cempu iela, Valmiera, LV-4201, Latvia.
Shareholders shall be registered for the participation in the meeting if they duly apply for participation until June 22, 2023 12.00. Shareholders will receive access information to the online meeting via e-mail indicated in the application form. Before the meeting the Management Board of the Company will carry out identification of the shareholder based on submitted copy of passport or personal identification card comparing it with original of the document shown by the shareholder or the representative. Voting during the meeting will be possible by electronic means of communication using Microsoft Teams online solution.
Shareholders of the Company can get acquainted with draft decisions as well as receive additional information and give their suggestions and ask questions on the Agenda starting from June 13, 2023 (with the Annual Report for year 2022, the Management Board proposal for the profit distribution and the amendments to the By - laws from May 26) till June 26, 2023 on working days in an electronic way only by sending request to the e-mail: Ilze.Saviele@valmiera-glass.com.
The Management Board of the Joint Stock Company VALMIERAS STIKLA ŠĶIEDRA